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Pearson Team Assistant in North York, Ontario

Team Assistant


At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.


The Team Assistant is responsible for providing administrative support including photocopying, organizing and coordinating meetings, completing contracts, submissions, updating ISBN logs, updating product information in Oracle with specific tasks outlined below.

Major Responsibilities:

  • Maintain department files

  • Process invoices for payment

  • Track department expenses against budgets

  • Draft and/or format correspondence including letters, memos, faxes, cheque requisitions, contracts, contract briefs, proposals, reports, etc.

  • Process invoices through Coupa and Marlview

  • Photocopy, send faxes, courier packages and distribute mail

  • Assist in the organization and preparation of meetings and events. Attendance may be required

  • Book travel and event reservations for authors and meetings

  • Order competitive texts from other publishers

  • Format, photocopy, and collate submission materials, organize and ship submission components

  • Order ISBNs and maintain ISBN/ Price charts for department, set-up kits in conjunction with marketing services and royalties

  • Prepare, send out, and track review packages

  • Maintain field test lists and send out field test packages.

  • Enter and extract date in Publishing Content System (PCS)

  • Support editorial staff as required. May include collating reviews, creating art and photo logs, reviewing passes and proofreading

  • Other tasks as required.


  • Completion of post-secondary education

  • A minimum of 2 years of work experience

  • Excellent communication and organizational skills

  • Proficient with computers including Microsoft Office

  • Strong attention to detail

  • Multitasking capabilities

  • Adaptable problem-solver and team player who enjoys working in a fast-paced environment

Pearson Canada is committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

Primary Location: CA-ON-North York

Work Locations: CA-Don Mills-26 Prince Andrew 26 Prince Andrew Place Don Mills North York M3C 2H4

Job: Office Support

Organization: North America

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: May 14, 2019

Job Unposting: Jun 13, 2019

Schedule: Full-time Regular

Req ID: 1906340

Pearson is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.