Pearson Project Coordinator (MyPedia) in Cape Town, South Africa

Project Coordinator (MyPedia)


At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.


To provide project related operational and administrative support for content development projects in the SchoolsLearning Resources team including contract requisitions, project budgets, work orders, invoice processing and tracking.

Key responsibilities

  • Coordinate operational and administrative activities across Learning Resources Schools projects across the Content Management, Content Development, Media Hub, Innovation Lab and Customer Experience teams specifically ensuring efficient delivery of activities in Learning Services

  • Form and maintain internal relationships with other teams and support functions in order to ensure smooth day-to-day running of Learning Services Schools operations

  • Entering and maintaining information in internal systems, including project metadata when required, accurately capture data and complete metadata sheets

  • Arrange commissioning workshops and other project meetings

  • Assisting with the sourcing of suppliers by following company approved procurement processes and complete and track contract requisitions, freelance agreements and work orders

  • Supporting the contracting, invoicing and payment of suppliers

  • Generate new projects, raise commitments, process and track invoices

  • Control the flow of work in progress (e.g. courier, SFTP, trafficking)

  • Feedback and follow up on workflow and status of all projects as needed (daily/weekly) and escalate issues as needed

  • Assist with general office administration and ad hoc tasks

  • Communicate inefficiencies and challenges in systems or processes and proposed solutions

  • Making travel arrangements for team members if required

  • Ensure follow-up and completion of all required tasks and pro-actively communicate any issues or required changes

  • Determine, define and implement key operational processes such as: Budget management; Contract management; Supplier management; Office administration; Travel management

  • Work flexibly across the matrix structure to support Learning Services schools business priorities

Core competencies: Functional

  • Accurate, efficient and organised with attention to detail

  • Customer-focused with good telephone and business writing skills

  • Good communication skills in English (verbal and written)

  • Good computer literacy in MSOffice products and Google Apps or similar software

  • Able to communicate with colleagues and customers at various levels

  • Ability to prioritise and follow up

  • Project management skills

  • nterpersonal skills and team oriented

  • Looks to create more effective ways of doing things and keeps up to date with changes to technology and ways of working

  • Able to take responsibility and ownership of tasks and conscientiously see them through to completion

  • Ability to support multiple people and cope with competing demands and to prioritise tasks

  • Ability to work collaboratively across teams, and with various internal and external contacts


  • Grade 12 or higher

  • A tertiary qualification is an advantage

Primary Location: ZA-ZA-Cape Town

Job: Publishing

Organization: Growth

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Mar 14, 2018

Job Unposting: Mar 21, 2018

Schedule: Full-time Regular

Req ID: 1804225