The Administrative Support Specialist is responsible for providing administrative support including maintaining department files, process invoices for payment, track department expenses, process royalties, requesting and updating ISBN, organizing meetings, and updating product information in Oracle as well as supporting the editorial staff.

• Editorial Contribution:

• Communications with contributors (authors, reviewers, research participants)

• Managing logistics for focus groups and workshops

• Manuscript review management and collation

• Editorial tasks:

• proof-reading,

• copy-editing

• checking reprints

• testing digital products (e.g. review ePubs, check the live activities, record issues, create Content Logs, proofread metadata sheets,

• curriculum correlations

• Product Creation and Information Management:

• Request ISBNs sets up through Global Product Creation

• Maintain Master ISBN database

• Keep product information up to date, fix hierarchy, pricing, royalty bearing indicators, and other product attributes in Product Data Hub

• Open tickets for issues on the various systems

• Contributor Contract Management

• Keep up to date contact information of authors, consultants, reviewers, field test teachers, freelancers, etc.

• Keep track of the POs and connect with the vendors to confirm payment receipt

• Maintain database of Author contracts and contract briefs; ensure terms are maintained (e.g. tracking events authors owe as per contract)

• Manage advances in the royalties system (IPM )

• create and maintain author royalty deals in IPM system

• Budget Management

• Tracking budgets

• Invoices and cheque requisitions

• Create and track PO’s through Global Product Creation

• Sales, Marketing and Customer Support:

• Support sales coordinator’s reporting function

• Coordinate with the digital team for subject product support

Our Ideal Candidate:

• Completion of post-secondary education or equivalent experience

• A minimum of 2 years of work experience

• Excellent communication and organizational skills

• Proficient with computers including Microsoft Office

• Strong attention to detail

• Multitasking capabilities

• Adaptable problem-solver and team player who enjoys working in a fast-paced environment

What to expect from Pearson

Did you know Pearson is one of the 10 most innovative education companies of 2022?

At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.

We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.

Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.

To learn more about Pearson’s commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.

Note that the information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

Job: OFFICE SUPPORT

Organization: International

Schedule: FULL_TIME

Workplace Type: Remote

Req ID: 15767