Pearson Senior Management Team Assistant in Loughborough, United Kingdom

Senior Management Team Assistant

Description

JOB TITLE Senior Management Team Assistant.

BUSINESS UNIT College Headquarters, Welbeck Defence Sixth Form College,

LOCATION Woodhouse Eaves, Loughborough, Leicestershire, LE12 8WD

RESPONSIBLE TO Director of Operations (DoO)

RESPONSIBLE FOR No line management responsibility

PURPOSE

The Senior Management Team Assistant provides high quality efficient administrative and management assistance to the Senior Management Team (SMT) at Welbeck - The Defence Sixth Form College in order to support delivery of an outstanding education to students.

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CONTEXT

The post holder’s primary role will be to provide administrative and management support to the Principal, Director of Operations and Vice Principals Academic (VPA), Military (VPM) and Pastoral (VPP). The post holder will take responsibility for items of routine business support that is currently undertaken by these members of the SMT, enabling them to focus on management level direction and strategic planning. The successful applicant will also work with specialist leads such as the UCAS Co-ordinator, the Head of Teaching and Learning, The Head of the Co-Curriculum, the College Business Manager, the Exams Officer, SENCO and the Head of Systems, as well as in support of other staff as required and/or directed.

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KEY OUTPUTS

  • To support the key members of the SMT by providing a high quality efficient administrative service, high grade management and operational support in order to free up these individuals to focus on management direction and strategic planning.

  • In conjunction with the SMT listed above, to support the admissions and results processes at the College including liaison with the Head of UCAS, Head of Systems, Exams Officer, SENCO, Recruitment Administrator, parents, students and outside agencies.

  • To support the Recruitment Administrator as specified.

  • To support the planning and running of College events including Remembrance Sunday, Familiarisation Day, Dinners, Prize giving and Annual General Inspection and other occasions as necessary.

  • To liaise with and support parents on routine administrative matters, including preparation of letters and communication with parents e.g., at key grading and reporting times

  • To take minutes/record decisions for Ops, H&S, Fund Committee and other meetings as required, achieve sign off and distribute.

  • To plan all aspects of corporate meetings, internal training sessions and workshops.

  • To manage diaries of SMT members, including booking travel and meetings inside and outside the College.

  • To assist with the running of the College diary.

  • To provide administrative support to College Open Days including the arranging interviews as required.

  • To input key data provided against KPIs on a monthly basis.

  • To support the College Finance Team as required and assist with student Financial Assessments.

  • To support the College Business Manager in administration of Third Party bookings as required.

  • To manage stationery supplies and budgets in accordance with direction given.

  • To provide and process information and data from the College Management Information System (iSAMS or other such database as is used) for members of the SMT as required.

  • To support timetable development in support of the VPA as required.

  • To undertake activities that support the academic quality assurance processes.

  • To provide administrative support to the VPP during student disciplinary processes.

  • To assist with H&S Management as directed.

  • To book resources such as transport, accommodation and training facilities for the SMT.

  • To input articles to, and regularly review information on, the College website.

  • To undertake filing and archiving as required, and additional administrative duties as directed by the DoO.

  • To undertake additional training as part of your Continuous Professional Development as directed by the DoO.

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KEY PERFORMANCE INDICATORS

The post holder will be deemed to have been successful if:

  • The SMT is able to focus on management level activity and strategic planning with routine administrative and management support in place.

  • Simple efficient processes are understood by all and followed.

  • There is clear evidence that prioritisation is undertaken and timelines are met.

  • There is evidence that efficient event planning is underway and effective resource booking and diary management is in place.

  • Excellent working relationships have been established across College and with outside agencies.

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RELATIONSHIPS

The Senior Management Team Assistant will be expected to demonstrate excellent inter-personal skills and form highly effective working relationships with a wide range of internal and external stakeholders including:

  • The Principal and members of the Senior Management and wider Extended Leadership Teams.

  • All College staff.

  • Pearson TQ Head Office including HR and Finance personnel.

  • Representatives from the Ministry of Defence including all 3 uniformed services and members of the civil service.

  • Prospective and current students and their parents.

  • Representative bodies and authorities.

  • Third Party users

To participate in the performance Management Review process with your immediate Line Manager - DoO.

To address effectively personal issues/problems/conflicts to prevent undue impact upon your work based responsibilities.

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GENERAL DUTIES

  • To ensure your behaviour and work supports the College’s expectation of excellence at all times.

  • Demonstrate an ongoing commitment to safeguarding all students and young people.

  • To promote the College’s vision, mission and strategic objectives.

  • To act as an ambassador for the College.

  • To be responsible for your own welfare by following the Health, Safety and Environmental Policy and other related policies such as Equality, Anti-Bribery and Corruption, Prevention of Harassment, Public Disclosure “Whistle-blowing” and Data Protection etc.

  • Execute the responsibilities of your role according to standards, as set out in the Code of Conduct and staff handbook.

  • Take responsibility for personal CPD and lifelong learning.

  • To maintain a professional image and enhance the Company’s reputation for quality and service.

  • To undertake/perform other duties associated with this role as directed by your Line Manager.

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SKILLS / EXPERIENCE / QUALIFICATIONS

Essential

  • Educated to A level, with GCSEs or equivalent in English and Mathematics.

  • Excellent inter personal skills – with high level of verbal and written communication skills which enable development of positive relationships with managers, staff, parents, students and external contacts at all levels.

  • Experience of developing, providing and maintaining effective administrative and information systems and management support.

  • A person of principle, sincerity and integrity.

  • Ability to prioritise personal workloads and manage competing demands - well organised and experience of taking responsibility in the workplace.

  • Adept in the use of IT - experienced in the use of Information Technology applications including; databases, powerpoint, spread sheets, diary and calendar systems and website management tools to assist in the administration and organisation of work.

  • Experience of organising and supporting meetings, including minute taking.

Desirable

  • Educated to degree level or equivalent.

  • Experience within an educational environment or of working with young people.

Welbeck – The Defence Sixth Form College is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post including checks with the Disclosure and Barring Service. Please note that employment will not commence until all satisfactory DBS clearances have been received.

Welbeck – The Defence Sixth Form College is an equal opportunities employer.

Qualifications

VACANCY SPECIFICATION

Post Title: SMT Assistant

Location: Welbeck Defence 6th Form College, Woodhouse, Near Loughborough, Leicestershire

Hours: Full time during term time (34 weeks) plus additional three weeks.

Reporting to: Director of Operations

Start Date: As soon as possible

Package: Circa £16K plus 26 days holiday per year plus Statutory Holidays. Contributory pension scheme and life assurance.

Outline Job Description:

The post holder’s primary role will be to provide administrative and management support to the Principal, Director of Operations and Vice Principals Academic (VPA), Military (VPM) and Pastoral (VPP). The post holder will take responsibility for items of routine business support that is currently undertaken by these members of the SMT, enabling them to focus on management level direction and strategic planning. The successful applicant will also work with specialist leads such as the UCAS Co-ordinator, the Head of Teaching and Learning, The Head of the Co-Curriculum, the College Business Manager, the Exams Officer, SENCO and the Head of Systems, as well as in support of other staff as required and/or directed.

Essential Role Requirements:

  • Excellent inter personal skills.

  • Evidence of taking responsibility.

  • Proactive

  • Problem solving attitude.

  • Energy

  • Drive

  • Ability to manage multiple tasks concurrently.

  • Trustworthy

  • Calm

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Desirable Role Requirements:

  • Experience within an educational environment.

Closing Date: 26 April 2017 at 1200 hrs.

Interviews: 28 April 2017.

Applications: Applicants are requested to email Rachel Sykes to request a DSFC Application form by emailing Rachel.sykes@dsfc.ac.uk, once completed then this will need to be submitted alongside a covering letter to Rachel.sykes@dsfc.ac.uk.

The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Additionally, this post is exempt from the provision of the Rehabilitation of Offenders Act 1974 and applicants will be expected to undertake an enhanced disclosure through the Disclosure Barring Service DBS (previously CRB).

#LI-NM

Primary Location: GB-GB-Loughborough

Work Locations: GB-Loughborough-Welbeck DSFC Welbeck DSFC - Forest Road Woodhouse Loughborough LE12 8WD

Job: General Business Operations

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Apr 18, 2017