Pearson Timetabling Manager in London, United Kingdom

Timetabling Manager


Pearson College London was established in 2012. We have a clear mission – to become the UK’s leading provider of industry-focused education, enabling our students to develop the knowledge, intellectual capacity and professional experience they need for their long-term careers. Through Pearson Business School and Escape Studios we offer degrees, training and short courses which are designed, developed and delivered with industry.

TheTimetabling Manager is responsible for theeffectiveidentification, collection and collation of scheduling requirements in respectof timetabling and the construction, delivery and maintenance of the College’steaching timetable, ensuring that clash-free timetables are delivered todeadlines, working with the Head of Student Services to optimise the use ofresources and to continuously enhance timetabling related processes.


These are the key responsibilities of the job: on occasion you may be required to undertake other duties commensurate with your grade

To be responsible for the timetabling policy anddevelop, support and uphold the agreed policies and processes for timetabling,

To monitor and report on the effectivenessof these policies, andto review and make recommendations about process andpolicy enhancements, to document agreed changes, and to ensure that changes arecommunicated to key stakeholders,liaising with the Headof Student Services and other staff as required;

In liaison with key academic staff, accurately and comprehensivelyidentify the requirements for the delivery of teaching activities at both UGand PG level;

Manage the collection of this module delivery and staffavailability data and the accurate input of this data into the timetablingsoftware;

To ensure that all module data and diets are set up correctly inSITS and continually maintained;

To ensure that the student module selection process and thescheduling of students onto modules meet agreed deadlines;

To liaise with the Head of Student Information Systems on aregular basis to set priorities and ensure module and course data is up to datefor timetabling purposes;

To ensure Deans of School, Programme Directors, Student Servicesand other staff are aware of all relevant College timetabling deadlines andprocedures and to report concerns and make recommendations for remedial actionsto the Head of Student Services;

To undertake all aspects of the timetable production process toensure that resources are scheduled to optimise student and staff timetables;

To be responsible for ensuring that stafftimetables are consistent with College workload policy and provide managementreports on the utilisation of staff time and resources, as required;

To negotiate with key academic staff concerning constraints onstaff workload and availability, identifying and resolving difficulties whicharise in relation to staff timetables;

To contribute to University wide developments in space planning;

To give professional advice and guidance tocolleagues in respect of all aspects of the timetabling processes;

To provide management information and statistical information asappropriate;

To make recommendations on timetabling system upgradesand enhancements, based on benefits, costs and risks, submitting proposals forapproval where needed;

To manage student enquiries relating to their timetables;

To manage ad-hoc room bookings; including those for Open Days,Applicant workshops etc;

To manage requests for external speaker events; referring to theHead of Student Services where appropriate;

To assist with training and induction ofnew members of staff;

To undertake appropriate training programmes to support personaland professional development;

To represent timetabling on any relevant Collegecommittee, providing information and advice as required;

To represent the College in national and regional foraand through making an active contribution to relevant external groups;

To keep abreast of developments in the field oftimetabling to ensure that the College is performing optimally in terms oftimetabling and space utilisation;

In addition you will be required to undertake anyother duties as may reasonably be required.


Knowledgeand Qualifications Required


Educatedto A level or equivalent

Aproven track record in delivering to targets and deadlines

ITexperience in a Windows environment, including use of databases

Previousexperience of timetabling

Experienceof resolving complex problems with varying constraints and criteria


Aworking knowledge of Higher Education and the current issues and challengeswithin the sector

Previousexperience of timetabling within SITS

Previousexperience of bespoke timetabling system(s)

Skillsand Competencies


Effectivecommunication skills both written and verbal.

Abilityto analyse and interpret large volumes of complex and ambiguous data, producing management reports as required

Abilityto maintain confidentiality about sensitive issues

Worksto meet quality standards with a habit of checking own work for accuracy andpresentation standards

Abilityto organise own tasks and activities in a systematic way, juggling workpriorities to meet deadlines

Ableto use own initiative when required and to escalate where appropriate

Commitmentto continuous improvement of the student experience

Flexibilityto occasionally work outside standard working hours, at peak times


Primary Location: GB-GB-London

Work Locations: GB-London-190 High Holborn 190 High Holborn London WC1V 7BH

Job: General Business Operations

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Apr 18, 2017