Pearson Executive Assistant in London, United Kingdom

Executive Assistant

Description

AtPearson, we’re committed to a world that’s always learning and to our talentedteam who makes it all possible. From bringing lectures vividly to life toturning textbooks into laptop lessons, to delivering World Class Qualifications, we are always re-examining the waypeople learn best, whether it’s one child in our own backyard or an educationcommunity across the globe.

We take learningpersonally. Our courses and resources are available in print, online andthrough multi-lingual packages, helping people learn whatever, wherever andhowever they choose.

Our qualifications are taken respected and taken by learners throughout the world.

Pearson is the world’sleading learning company.

Every day our work helpslearning flourish, and wherever learning flourishes, so do people.

Role Purpose

To provide executive (board-level) support to the Operational Resources Director within Pearson Qualification Services (PQS), a key role within the PQS Executive team.

To optimise the use of time and resources of the Director, ensure smooth running of the divisional office administration, supporting communication and coherence across operational departments.

Key Responsibilities

  • Assisting with preparation for, and follow up actions from Divisional SMT or Executive level meetings. This includes meeting preparation, coordination of papers, scheduling meetings, managing/monitoring action log and undertaking follow up actions.

  • Managing business diaries including organisation of national and international itineraries (including arranging appropriate travel, visas, agendas country information).

  • Project management support as required, including Customer Experience initiatives, ownership of improvement initatives, event organisation,

  • Management and organisation of large annual events such as Divisional days, celebratory events as well as other ad hoc events.

  • Co-ordinating communications to the Division to maximise staff engagement, including working with other departments or key stakeholders; maximising benefit of internal social media platform;publication of newsletters, blog posts and group emails

  • Format or edit PowerPoint presentations and other materials required for various internal and external meetings.

  • Managing the inbox and timeliness of response to external queries and communications for the Directors.

  • Forming productive working relationships with members of the Executive Team including their assistants, assisting with queries, problems and ensuring swift resolution

  • Provide a high quality, responsive and professional service to both internal and external customers and visitors

  • Work with the Division IIP (Investors in People) reps to help enhance employee engagement and experience e.g. new starter induction processes.

Qualifications

Experience

  • Previous administration experience supporting at a Senior level highly desirable

  • Experience managing multiple senior stakeholders

  • Proven experience of working with a wide range of clientele - confident in being able to communicate effectively, with tact and discretion at all times.

  • Excellent attention to detail and a proactive approach.

  • A self-starter who is able to work on one’s own initiative with a high degree of autonomy.

  • Excellent written and verbal communication, perfect grammar is essential.

  • Always willing to take on various and changing tasks as and when necessary.

  • Needs to be comfortable communicating with large numbers of internal team members

  • A competent user in MS Office, including Word, Excel, PowerPoint

Please note, the closing date for this role is Monday 17th July. Interviews are scheduled for the week commencing the 24th July.

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Primary Location: GB-GB-London

Work Locations: GB-London-190 High Holborn 190 High Holborn London WC1V 7BH

Job: Office Support

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Jul 12, 2017

Req ID: 1711792