Pearson Temporary Editorial Assistant in Harlow, United Kingdom

Temporary Editorial Assistant


At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe.We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.

Reporting to the Operations Delivery Manager and working as part of the Operations, Design and Delivery team this role will deliver individual customised projects (print, digital and some a combination) across the UK and Ireland, Europe, MEAC and South Africa regions. This temporary role (for six months initially) will provide essential, central, support to the team during our busiest period. You will assist with all aspects of pre- and post- delivery.

You will provide editorial and administrative support to the whole team, helping them to manage the production and delivery of all print and digital projects, ensuring that the team produces high quality resources on time and to budget.

Key Accountabilities:

  • Monitor and manage team mailboxes to ensure that requests are allocated and actioned within 48 hours

  • Manage Term Sheet/contract process

  • Create P&Ls for sales teams, liaising with Project Managers as appropriate to ensure they are accurate before releasing

  • Check all projects prior to handover for required author rights and third party permissions. If requested, initiate clearance, and monitor and track those rights and permissions

  • Source files from a variety of archive areas in order to assist in the assessment of projects. Check files and highlight any issues

  • Responsibility for project handover processing. This includes: adding titles to our in-house EPM (European Product Master) system and to our other tracking documents, preparing project folders and checklists in readiness for Project Managers to progress the project. Highlight any queries to be resolved during production. Ensure handovers are processed as soon as they come in so that production can commence ASAP

  • Print and check simple proofs, websites etc. as requested

  • Ensure that projects are financially signed off at the appropriate time and in a timely fashion

  • Run and circulate editorial and production reports as requested

  • Work on ad-hoc projects as they arise within the department

  • Follow agreed departmental workflow and procedures. Contribute to process and procedural updates, proactively suggesting new and improved ways of working

  • Communicate and liaise with appropriate internal departments, including Sales, Marketing, Rights and Contracts, Production, EPM team, Digital

  • Responsible for arranging team meetings: booking rooms, arranging catering, setting up WebExes and conference calls as required.

  • Exhibit professional approach at all times

  • Provide general admin. assistance and support to the team, working flexibly across the department as may reasonably be required, managing own time and prioritising effectively

Key competencies:

  • A demonstrated ability to work independently, managing own time, prioritising effectively and making decisions confidently, quickly and thoughtfully

  • Excellent organisational, time management, prioritisation and planning skillsExcellent verbal and written communication skills. Able to provide timely and appropriate communication to both internal and external stakeholders.

  • Ability to use own initiative and develop good working relationships

  • Team player

  • Enthusiastic and efficient with a proactive attitude

  • Excellent attention to detail and meticulous record keeping

  • Able and used to working to a high standard of accuracy under pressure

  • Able to quickly identify and solve problems pragmatically

  • Competent in use of MS Office including Excel, Work and PowerPoint

  • Understanding of rights and permissions (awareness of copyright issues)

  • Familiarity with all print and digital file formats

Previous experience


  • Experience of working to tight deadlines

  • Experience of managing and monitoring schedules

  • Experience of database and systems maintenance

  • MS Office experience


  • Education publishing background

  • In-house editorial and/or production experience

  • Experience in assessing and clearing content for third party rights and permissions

  • Work in an editorial services or digital technology company

Personal style and behaviour

  • Behaves ethically and with integrity, supports Pearson’s core values, beliefs and codes of conduct

  • Professional approach at all times

  • Excellent communication skills

  • Team player

  • Flexible, proactive and adaptable

  • Good analytical thinking skills

  • Excellent organisational and time management skills

  • Clear thinking and calm under pressure

The closing date for this role is October 18th 2017.


Primary Location: GB-GB-Harlow

Work Locations: GB-Harlow-Edinburgh Gate Edinburgh Gate Burnt Mill Harlow CM20 2JE

Job: Publishing

Organization: Core

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Oct 13, 2016