Pearson Sales Adoption Administrator in Glenview, Illinois

Sales Adoption Administrator


At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.

Pearson is an Equal Opportunity and Affirmative Action Employer, and a member of E-Verify. All qualified applicants, including minorities, women, veterans, and people with disabilities are encouraged to apply.

The Sales Adoption Administrator is responsible and accountable for accurately preparing all bid, letters and contract documents to meet the requirements and established deadlines for the various States and Districts. Also responsible for maintaining accurate files of in-process documents and also final contracts. Also communicating all bid and contract specifications with other departments that are involved in the adoption process. The Adoption Administrator will take end-to-end ownership of assigned adoption states/districts that include, but not limited to, an understanding of the specific adoption requirements, then plan, organize, schedule and lead all efforts and meetings, leading to on time delivery of our bid and subsequent contract.

The Adoption Administrator will work collaboratively with department members, sales, product management and other subject matter experts. The Adoption Administrator must be responsive, decisive and proactive. The Adoption Administrator needs to exhibit critical thinking skills, sound business decision making skills, and be an experienced problem solver. They must also have an “add value everyday” mentality. He/she must possess the ability to plan, communicate and coordinate a variety of work with a variety of individuals to produce high quality documents and do so without drama.


  • Research, evaluate and prepare all information pertinent to the bids and contracts process including price escalations, contract extensions, and sole source letter requests.

  • Record and communicate bid and contract terms to management and others on the state/district team.

  • Identify and communicate procedures.

  • Implement systems and methods to insure efficiency and accuracy.

  • Communicate contract information to all affected individuals and departments, according to their own needs and procedures.

  • Be aware of impact on other departments.

  • Identify and summarize pertinent information for other departments; its uses and effects.


  • Minimum 5 years of progressive experience in a fast-paced, deadline-driven office environment.

  • Prior experience in Adoption Administration, Contracts, Legal, Sales, Management or Marketing experience preferred

  • A college degree preferred. In lieu of a college degree, appropriate work experience of more than 5 years in the above listed disciplines.

  • Must possess a proactive approach and ability to direct and orchestrate large, multi-staff team efforts with tight deadlines.

  • Proven ability to manage the development of customer documents.

  • Proficient in Microsoft Office software required, Word, Excel and Access preferred.

Additional skills/knowledge/abilities:

  • Excellent verbal and written communication skills.

  • Detail oriented and accurate.

  • Ability to handle multiple adoption requirements at the same time

  • Must have the ability to work smart in a high pressure, deadline-driven environment.

  • Leadership and management skills required.

  • Exceptional organizational skills with attention to detail critical.

  • Ability to lead and motivate cross-functional team toward a common goal.

  • Ability to identify, prioritize and manage multiple tasks necessary to satisfy all requirements.

  • Identify and propose improvements to make the department more effective and efficient.

  • Ability to work in a fast-paced, team environment that might require additional time on short notice.

  • Must handle competition-sensitive information appropriately.

  • Proficient in Microsoft Office software required, Word, Excel and Access preferred.

  • SAP knowledge preferred.


Primary Location: US-IL-Glenview

Work Locations: US-IL-Glenview-1900 E. Lake 1900 East Lake Avenue Glenview 60025

Job: Sales

Organization: North America

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Oct 3, 2016