Pearson Contract and AP Administrator in Glenview, Illinois

Contract and AP Administrator


At Pearson , we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to

turning textbooks into laptop lessons, we are always reexamining the way people learn best, whether it’s one child in our own backyard or an education

community across the globe.

We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us toalways be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the

catalyst for the world’s innovations, personal and global, large and small.

Come check us out. What big idea will you help us launch?

We are looking for a highly detailed Contract and AP Administrator to work in our Glenview, IL office . This role will be responsible for the onboarding and

overall maintenance of Contracted Resources for the Learning Services Organization.

What you will be doing…

Administration of New Contract Requests and Contract Amendments

  • Coordinate, review and process Statements of Work from Business unit Managers

  • Gain spending Approval from Executives

  • Coordinate and maintain appropriate account activation with the HR Admin (email, Oracle access etc.)

  • Finalize Agreement with the Legal Admin team

  • Record, monitor and maintain contractor group data (vendor, resource names, rates, etc.)

  • Responsible for coordinating new year agreements (every Q4) for any resources being renewed

  • Process amendments to Agreements as needed

  • Record reasons for Amendment (extend end date, funding changes, changes to scope/bill rate)

Invoice administration

  • Validate and code invoices to projects (primary task)

  • Facilitate approval from Business Unit Managers when needed/warranted

  • Act as primary contact for Agencies/Independents on billing requirements, questions and/or concerns

  • Work with AP Desk to handle escalations

  • Compile and communicate month end accruals


Required Knowledge and Experience:

  • Minimum 2 years’ experience in an administrative support role

  • High School Diploma

  • Able to work in a fast paced environment

  • Able to set priorities, meet critical deadlines, and produce quality work under time constraints

  • Must be detail oriented

  • Excellent communication skills, verbal and written

  • Experience with Oracle, Markview and MS Office highly preferred

Pearson fuels the growing demand for effective education and high-quality information in the global knowledge economy, and share a common goal: to

help people get on in their lives through education. For more information, visit

Pearson is an Equal Opportunity and Affirmative Action Employer, and a member of E-Verify. All qualified applicants, including minorities, women,

veterans, and people with disabilities are encouraged to apply.

Primary Location: US-IL-Glenview

Job: Production/Operations

Organization: North America

Employee Status: Regular Employee

Job Type: Standard

Shift: Day Job

Job Posting: Nov 29, 2016